How to manage Ownerless Microsoft 365 Groups and Teams

In a Microsoft 365 group, no less than one admin account can manage and carry mandatory adjustments. Nonetheless, if the proprietor’s account is deleted in Microsoft 365, the staff in Microsoft Teams or a Microsoft 365 group and its associated companies can grow to be ownerless. Whereas nothing could be achieved if the group’s proprietor has been eliminated, a primitive measure could be taken. This publish will share what you are able to do to manage ownerless Microsoft 365 Groups and Teams.

How to manage Ownerless Microsoft 365 Groups and Teams

The World Administrator, Change Administrator, or Groups Administrator can create a coverage that mechanically asks essentially the most lively members of an ownerless group or staff in the event that they’ll settle for possession. If the member accepts the invitation, he turns into the proprietor.

What could be specified for the coverage

• If you’d like to restrict who could be invited to be an proprietor by specifying a safety group
• The sender tackle of the notifications
• The variety of weeks that the notifications will likely be despatched
• Which teams or groups are a part of the coverage
• Visitors are by no means invited to be house owners.
• Notifications are despatched weekly, beginning inside 24 hours of coverage creation. Recipients can’t ahead the notifications to others.
• Notifications and responses are tracked within the audit log.
• The motion is logged within the compliance portal audit log.
• Up to two group members per group can settle for the invitation to grow to be an proprietor.

Steps to Create a Coverage

• Within the admin heart, go to Present all > Settings > Org settings, and on the Providers tab, choose Microsoft 365 Groups.
• Choose the When there’s no proprietor, e-mail and ask lively group members to grow to be an proprietor examine field.
• Suppose you need to maintain the default configuration settings; choose Save. In any other case, choose Configure coverage and full the next steps.
• On the Weekly notification choices web page, specify who can obtain possession notifications. If you happen to enable or block sure members, seek for and add the safety group you need to use.
• Sort the variety of lively members you need to notify and choose the variety of weeks to ship the notification. (The notification record is created in the course of the first notification and doesn’t change.) Choose Subsequent.
• On the Who is that this e-mail coming from web page, choose a sender for the e-mail, and then choose Subsequent. Word that shared mailboxes usually are not supported. The sender have to be both a consumer mailbox or a gaggle mailbox.
• On the Topic and message web page, customise the e-mail and optionally embrace a coverage guideline URL, and then choose Subsequent.
• On the Choose which teams to goal web page, choose Particular teams and select the teams and groups that you really want to embrace on this coverage, or choose All teams.
• Choose Subsequent.
• On the Evaluate and end web page, verify your settings and click on End, and then choose Completed.

What occurs if group members decline the possession in a notification?

If all of the members decline to settle for the possession, even after a number of reminders, in the Microsoft Purview compliance portal, admins can see which ownerless group is unattended within the audit log by choosing the Unattended ownerless group exercise. Publish this, Admins can have to contact the teams immediately and persuade somebody to take possession. As soon as they discover some, they’ll make the particular person a Group or Teams admin.

Learn: Microsoft 365 System Necessities.

The coverage for the ownerless group is configured, however no member receives the notification.

This coverage has a step the place the admin wants t configure—Who is that this e-mail coming from. It wants to be ensured that the Sender makes use of a consumer mailbox or a gaggle mailbox. The notification shouldn’t be despatched if you happen to configure any sender aside from a consumer or group mailbox. To substantiate additional, the admin can examine the audit log to hint whether or not group e-mail notifications had been despatched.