How to share PowerPoint slides in Teams meetings

On this publish, we’ll present you how to share PowerPoint slides in a Teams assembly. Microsoft Teams has turn out to be a norm for distant meetings and on-line collaboration in current years. Nevertheless, newbies nonetheless battle to entry varied choices in Teams. If you happen to’re discovering your manner round to share a PowerPoint presentation in a Teams assembly, we’re right here to make it easier to.

How to share PowerPoint slides in Teams meetings

Whether or not you may have to conduct a coaching session, lead a challenge kickoff assembly, or current your concepts to the shopper, PowerPoint is the device you want to have. And that’s why having the ability to share PowerPoint shows is a key requirement for Teams customers.

There are built-in methods in Teams that allow you to share slides along with your staff members. On this publish, we’ll focus on the next strategies for sharing PowerPoint slides in Teams Meetings:

1. Share slides in a Teams assembly by sharing Whole Display screen.
2. Share slides in a Teams assembly by sharing the PowerPoint window.
3. Share slides in a Teams assembly with PowerPoint Dwell.

To begin sharing the PowerPoint slides, you want to setup or be part of a Microsoft Teams assembly first. Then you’ll be able to click on on the Share icon in the toolbar on prime to choose which content material you need to share.

Allow us to take a look on the above strategies in element.

1] Share slides in a Teams assembly by sharing Whole Display screen

Select this selection if in case you have to evaluate slides from completely different shows side-by-side, or should you’re working in a multi-desktop atmosphere.

1. Click on on the Share icon in the top-right nook of the Teams window.
2. Click on on the Display screen, window, or tab possibility.
3. Swap to the Whole Display screen tab.
4. Choose the Desktop display you need to share.
5. Click on on the Share button. Click on on the Share system audio checkbox to share audio out of your system.
6. While you’re executed sharing, click on on the Cease Sharing possibility.

While you share slides utilizing your desktop display, your staff members will probably be in a position to see your total desktop content material, together with your wallpaper, your Teams window, and different open purposes in your desktop. This may reveal any confidential data that will have been by chance left open in an software.

Additionally, if you run the slideshow, you’ll have the opportunity to play animations and transitions and advance by the slides utilizing arrow keys. Nevertheless, the slideshow will take up your entire display, so that you received’t have the opportunity to view the Teams controls and see the questions from the viewers in Teams chat. While you change again to the Teams window, viewers will see that too, as the whole lot that’s occurring in your desktop display will probably be seen to them.

Tip: Disable your desktop notifications earlier than utilizing the Whole Display screen possibility to share slides in a Teams assembly.

2] Share slides in a Teams assembly by sharing the PowerPoint window

The Window possibility is one other manner of sharing slides in a Teams assembly and you should utilize this choices in many alternative types. Right here’s how:

A] Share the slide present window

You’ll be able to play the slide present to your PowerPoint presentation and share the slide present window as a substitute of the PowerPoint editor window. The slide present will cowl your total desktop and play all animations and transitions easily.

1. Click on on the Share icon in the Teams window.
2. Choose Display screen, window, or tab.
3. Go to the Window tab.
4. Choose the PowerPoint Slide Present window (the window that’s displaying the slide present, not the default PowerPoint window.
5. Click on on the Share button.

You’ll be able to change to the Teams window utilizing the Alt+Tab hotkey and get fast entry to your chat messages. Nevertheless, because you’re sharing simply the slide present window and never the desktop display, customers will be unable to see what you’re doing moreover sharing the slides.

B] Share the PowerPoint window in Regular view

You too can share the PowerPoint modifying window with a clear look. This manner, it is possible for you to to see different packages in your display whereas sharing the slides in a Teams assembly.

1. Open the PowerPoint editor window and take your cursor to the separator between the thumbnail pane and the slide preview pane. Drag the cursor in the direction of the left to disguise the thumbnails.
2. Click on on the up arrow icon in the top-right nook (or press Ctrl+F1) to disguise the Ribbon.
3. Click on on the Notes possibility on the backside to disguise the Notes pane. Now you may have a PowerPoint window with a minimized interface.
4. Go to the Teams assembly and click on on Share > Choose Display screen, window, or tab.
5. Swap to the Window tab and choose the PowerPoint editor window.
6. Click on on the Share button.

This selection is appropriate should you don’t have any animations or transitions in the presentation. Additionally, if in case you have any embedded media in the slides, it received’t run routinely. Nevertheless, it is possible for you to to see any chat discussions in the Teams window whereas displaying your presentation, with out letting the viewers see what you’re doing on the display.

C] Share the PowerPoint window in Studying view

Many customers usually are not conscious that PowerPoint permits taking part in the slideshow in the PowerPont window itself. This is called Browsed by a person mode or the Studying View. You’ll be able to change to this mode in PowerPoint after which share the PowerPoint window in a Teams assembly. This may permit you to current your PowerPoint slides with out displaying your viewers what you might be doing in your desktop display. And since you can be truly taking part in the slideshow, all of the animations and traditions will run routinely.

1. Go to PowerPoint and choose the Slide Present tab in the highest ribbon.
2. Click on on the Set Up Slide Present button.
3. Choose Browsed by a person (window) underneath Present kind and click on on OK.
4. Click on on the play slideshow icon.
5. Within the Teams assembly window, click on on the Share button.
6. Choose Display screen, window, or tab > Window.
7. Choose the PowerPoint window and click on on the Share button.

As soon as the assembly is over, you’ll be able to change to the default ‘Presented by a speaker (full screen)’ mode in the Set Up Slide Present part.

Learn: How to copy all textual content from PowerPoint to Phrase

3] Share slides in a Teams assembly with PowerPoint Dwell

PowerPoint Live is the built-in manner for sharing slides in a Teams assembly. It runs the slides in slide present mode utilizing PowePoint for the net inside Teams. Nevertheless, you’ll be able to entry this function solely if in case you have a Microsoft 365 account or a Microsoft 365 work or college account.

1. Go to the Teams app and choose Share > Browse OneDrive/ Browse my pc.
2. Browse and add your presentation to the Teams app.
3. Teams will launch the presentation utilizing PowerPoint Dwell.

PowerPoint for the net has fewer options as in contrast to the PowerPoint desktop app. So PowerPoint Dwell could not play all of the animations or transitions whereas working the presentation. The great factor is, you’ll all the time have the opportunity to see your notes, name individuals, and chat throughout the presentation. And the viewers will probably be in a position to see captions or translate the presentation into their native language.

Tip: Click on on the Personal view icon in the toolbar on prime to forestall the viewers from shifting the slides.

That is all about sharing PowerPoint slides in a Teams assembly. I hope you discover this convenient.

Additionally Learn: How to blur the background in Microsoft Teams assembly.

Can I current PowerPoint on Teams and see notes?

Sure, you’ll be able to use PowerPoint Dwell to share your presentation in a Teams assembly and see your notes aspect by aspect, if in case you have Microsoft 365 subscription. Within the Teams assembly window, click on on the Share icon in the highest banner, simply earlier than the Depart button. Then click on on Browse OneDrive or Browse my pc to choose the presentation. Teams will load the presentation and you’ll see the notes subsequent to the slides.

How do I share a PowerPoint in Teams and nonetheless see chat?

You should utilize the Share Window possibility to have the opportunity to see the chat messages whereas sharing a PowerPoint presentation in Teams. Within the PowerPoint window, click on on the Studying View possibility close to the bottom-right nook. Then go to Teams > Share > Window and choose the PowerPoint window. Click on on the small Teams window in the lower-right nook of your desktop display to change to the Teams assembly window and see your chat.

Learn Subsequent: Repair Microsoft Teams Login points: We couldn’t signal you in.