Mass mailing is a vital technique in digital advertising used to enhance gross sales and promote a model. An email advertising marketing campaign is important these days for promoting in order to attain a big checklist of shoppers and meet organizational targets. Other than enterprise, there could also be a number of events whereby it’s your decision to send bulk email invites, newsletters, and announcement letters to many addresses.
Nonetheless, most email accounts assist solely a restricted variety of recipients per email message. Moreover, getting ready particular person letters to many individuals consumes quite a lot of time. Whereas there are lots of providers providing a simplified approach of mailing bulk emails, one of the simplest ways to create a customized email message is utilizing the Mail Merge characteristic of Microsoft Phrase with Microsoft Outlook.
In contrast to broadcasting email to a lot of folks, the mail merge retains the message the identical for a number of emails, however the identify and handle of the email are distinctive with customized particulars for every recipient. In different phrases, the mail merge makes every recipient of the email message the only recipient.
What’s Mail Merge characteristic of Microsoft Phrase
Mail Merge is a strong characteristic supported inside most functions. It permits you to create a batch of customized email messages from the letters and robotically fetches the handle of a number of recipients from the database in order to facilitate mass mailing. Mainly, Mail Merge means to mix mail and doc. Mail merge is supported by all Microsoft Workplace packages. Microsoft Phrase permits you to insert content material from the info sources like an entry database, excel spreadsheet, and so forth. into Phrase paperwork utilizing a mail merge characteristic. That being stated, Microsoft Outlook can achieve a bonus of Microsoft Phrase’s functionality to mail merge to send bulk customized emails to many contacts.
To send bulk email messages in Outlook utilizing mail merge, you’ve got to first use Microsoft Phrase to create a number of fixed paperwork that include mounted contents ie; the physique of the email, after which add distinctive particulars for each doc just like the identify or handle of the recipients which is normally borrowed from the info supply like Outlook Contact, excel spreadsheet or entry database. Mail Merging includes getting ready your foremost paperwork, creating an information supply on your mailing checklist, defining the merge fields, linking the mailing checklist to the doc, and saving and sending customized email messages. On this article, we clarify how to send a bulk email message in Outlook utilizing Mail Merge.
Put together a mailing contact checklist for Mail Merge
Launch Microsoft Outlook and click on on Dwelling tab
On the backside of the house tab web page, click on on Folks to view the contact checklist.
Choose the contact handle to whom you need to send the bulk message.
Now navigate to Actions Group in Dwelling tab and click on on Mail Merge.
Within the Mail Merge Contacts dialogue field, click on on the radio button with the choice Solely chosen contacts underneath Contacts to send emails to solely chosen contact. Else, click on on the radio button with the choice All contacts in the present view.
Subsequent, choose the radio button with the choice New doc underneath the Doc file
Beneath the Merge choice choose the Doc kind as From Letters, Merge to as Email, and sort the topic on your email in the message topic line field.
Click on Okay to apply the settings and Outlook will launch Microsoft Phrase for you to write the fixed message.
Compose customized email message utilizing Microsoft Phrase
Outlook launches Microsoft Phrase.
Within the greeting line, kind handle, like kind, hey, after which click on on the Insert Merge Subject choice underneath the Write & Insert Feild’s group.
Select the choice Title from the drop-down menu, and the Microsft Phrase will add an email area << Title>> beside the greeting.
You possibly can add different fields out of your recipient checklist to the doc like final identify, residence cellphone, firm identify, and so forth. When you end the method of mail merge, the phrase will robotically substitute the email fields with precise info out of your recipient checklist.
Send the email messages
After getting ready the email message, click on on the Begin Mail merge choice and choose Email Messages from the drop-down menu.
Now click on on End & Merge button and choose send Email messages from the drop-down menu.
The Merge to E-mail dialogue field pops up. Right here select Email for the Message choices To and choose HTML for the Mail format.
Beneath send information, click on on the radio button All to send all emails directly, or select the choice Present document to send the present emails solely.
Click on Okay button.
As soon as finished, Microsoft Phrase robotically merges the emails and sends customized emails to every handle.
It’s price mentioning that the above characteristic is used to send the email message solely. You can not connect information to an email and likewise can not CC or BCC different recipients in a mail.
To substantiate that the emails are despatched, go to your Outlook and verify your despatched objects folder to evaluate the despatched emails.
Hope you want utilizing this characteristic!
Learn: How to add customized attachments to Email Merge in Outlook
How many emails are you able to send with Outlook mail merge?
Whereas utilizing Outlook Mail Merge, you’ve got to add the checklist of recipients in order to send bulk emails. The Enterprise and Enterprise editions of Workplace 365 permit customers to send emails to up to 10000 recipients per day. After the every day email restrict is reached, you can not send emails for the following 24 hours. For instance, when you’ve got despatched 10000 emails at 9:00 AM, you will be unable to send emails till 9:00 AM the following day.
Learn: How to use Mail Merge for Letters in Phrase
Does mail merge robotically send emails?
You may have to configure and arrange mail merge utilizing Microsoft Phrase. If you find yourself finished, Microsoft Phrase will permit you to preview the emails to be able to make modifications should you discover something incorrect. After that, while you click on on the OK button, Microsoft Phrase will robotically send emails to the chosen recipients.
That’s it. I hope this helps.
Learn subsequent: How to add a mailto hyperlink in Outlook signature.
