The Outlook desktop software program in Home windows comes with a lot of new and superior features and capabilities. You possibly can create an e-mail message, an appointment, a contact, and a activity in Outlook. On this submit, nonetheless, we will see how to create and write a new e-mail message in Outlook, and likewise be taught in regards to the features and capabilities it has to supply.
How to create a new Email in Outlook
Open the Outlook app from the Begin menu or just seek for the app in the search field.
The Outlook app will open and you will notice Ribbon above which is able to encompass a number of capabilities and features. To create a new e-mail message, click on on ‘New Email’ from the ‘Home’ tab.
A new message window will open like this. On the high, you will notice the menu consisting of various tabs equivalent to File, Message, Insert, Choices, Format Textual content, Assessment, and Assist.
Fill in the suitable e-mail addresses in the ‘From’, ‘To’, and ‘Cc’ sections. Additionally, fill the subject material of the e-mail message in the ‘Subject’ part.
Subsequent, write the physique of the e-mail in the area beneath, and let’s see how we are able to edit and customise it using Outlook features.
Features in the ‘Message’ tab
- Within the Message tab, you will notice a number of instructions segregated in completely different sections equivalent to Clipboard, Primary Textual content, Names, Embody, Tags, and My Templates.
- Underneath Clipboard, you’ll be able to minimize, copy, and paste content material, and use the Format Painter function. Format Painter permits you apply a explicit look and elegance of 1 chosen content material to one other.
- Primary Textual content consists of features to change font type, font dimension, and font colour. It offers you choices to make your textual content daring, italicize it, and underline it. You possibly can select alignment for the content material – left, middle, or proper; and enhance or lower indent, which is the area from the margin. Additionally, you’ll be able to create a bulleted listing in addition to a numbered listing for a higher visible presentation of your content material.
- Underneath Names, you’ll be able to examine and open the saved names and e-mail addresses in the listing.
- The Embody class helps you connect a file, enterprise card, calendar, your e-mail signatures, or every other Outlook merchandise.
- Underneath Tags, you’ll be able to add completely different tags to the e-mail messages to set it based mostly on excessive precedence, low precedence, and observe up.
- My Templates will present you the already accessible templates and likewise allow you to create new templates that you may add to your message. Textual content and pictures might be included in the templates.
Features in the ‘Insert’ tab
- The Insert tab exhibits completely different classes known as Embody, Tables, Illustrations, Hyperlinks, Textual content, and Symbols.
- Underneath Embody, you’ll be able to insert or connect a file, enterprise card, calendar, signature, and different such Outlook gadgets.
- You possibly can draw or insert a desk with the required variety of rows and columns. This might help you to manage the data and show it in a presentable method. This function additionally permits you to insert a Microsoft Excel Worksheet in to the message.
- The Illustrations part will enable you to add or insert photos, shapes, icons, completely different 3D fashions, charts, SmartArt Graphic, and even a screenshot!
- You possibly can add a hyperlink or a bookmark below Hyperlinks.
- The Textual content part consists of settings associated to the textual content, textual content types and Phrase-Artwork.
- You too can insert an equation, a image, or a horizontal line from the Symbols part.
Features in the ‘Options’ tab
- Within the Choices tab, you’ll be able to see completely different sections equivalent to Themes, Present Fields, Encrypt, Monitoring, and Extra Choices.
- Underneath the Themes part, you’ll be able to select a explicit theme, fonts, colours, and results to your doc to give it the proper look that you really want. The Web page Shade of the doc can be modified right here.
- The Present Fields part permits you to add ‘Bcc’. The recipients in Bcc subject will obtain the e-mail message, however they won’t be seen to the opposite recipients.
- You possibly can Encrypt and set permission on the message in order to limit different individuals from forwarding it.
- The instructions below Monitoring enable you to observe the standing of the message, whether or not it’s obtained or learn by the receiver. You too can add Voting buttons right here to your message.
- Underneath Extra Choices, you’ll find further settings to the place or in which folder you select to save your despatched gadgets. Additionally, you will discover an choice to not save your despatched gadgets and extra such settings.
Features in the ‘Format Text’ tab
- Within the Format Textual content tab, there are a number of settings associated to the font, font types and so below varied sections equivalent to Clipboard, Format, Font, Paragraph, Types, Modifying, and Zoom.
- Clipboard consists of capabilities associated to copy, minimize, paste, and format painter.
- The Format settings enable you to format the message as HTML, plain textual content, or wealthy textual content.
- The Font class consists of features to change the font sort, dimension, and colour. You too can change the textual content’s case, make it daring, italicize it, or underline it.
- The settings below Paragraph enable you to regulate the road and paragraph spacing, align the content material, enhance or lower indent, and so on. You possibly can create a numbered listing, a bulleted listing, in addition to a multilevel listing. You too can add or take away borders and alter the shading of the chosen content material.
- Types enable you to change the set of types, fonts, colours, paragraph spacing used in the doc. You possibly can select from the accessible choices of types right here; and create a new type for the doc.
- Modifying settings enable you to to discover and change textual content using superior search choices.
- Lastly, you’ll be able to Zoom in or out into the specified proportion.
Features in the ‘Review’ tab
- Within the Assessment tab, you’ll find settings associated to Proofing, Speech, Accessibility, Insights, and Language.
- Underneath Proofing, you will notice three essential features – Grammar & Spelling, Thesaurus, and Phrase Rely. These enable you to establish typos or grammatical errors, equivalent phrases or synonyms, and phrase rely.
- The Learn-Aloud function below Speech reads out the textual content loudly by highlighting it together with the studying.
- Accessibility function checks for points and helps make the doc extra accessible to the customers.
- Good Lookup below Insights helps you acquire extra associated details about the content material from different on-line sources.
- Lastly, Language settings allow you to translate the content material in a completely different language and select different language preferences.
Features in the ‘Help’ tab
- As in the picture, you’ll be able to see Assist and Instruments sections below the Assist tab.
- Right here, you’ll find the buttons to contact a Microsoft agent, give suggestions, get assist using Microsoft Workplace, and extra.
Features in the ‘File’ tab
- File tab consists of settings to save the file, print the file, and such different extra Outlook choices.
This covers all of the features in the Outlook app, and you’ll create a new e-mail message and customise it the way in which you need by using these features.